Apartment Management solution

1. Need of Software
With security and vigilance becoming a top priority nowadays it is vital that you, as a society keep an eagle's eye on your staff and visitors. Neglected for long, this function is getting due attention now as the data that is held by security guards/ society managers is crucial to track and improve security as well as operational efficiency .

a. Rising Crime in the current scenario
a.i. Especially against females, elders and single residents
a.ii. Crimes raised in society by unreliable maids, servants, tenants etc.
a.iii. Thefts

b. Unorganized Society : Missing Verification Documents
b.i. Need to keep documents related to maids, vendors etc to identify the non-trusted visitors
b.ii. Tenants Documentation
b.iii. Ownership documents
b.iv. Parking documents

c. No Transparency in operations
d. Less control over accounts operation
e. Wastage of resources may be time, efforts, and money
f. Follow up residents for Bills
g. Manual listing of contacts, owners etc.
h. Parking Problems
i. Miscommunication or no communication among residents

 

2. Action points
a. Automate the entire process of society facility management and ensure you keep your habitat safe and secure for everyone involved.  The following areas will be covered in this project of digitization:

a.i. Visitor Management
a.ii. Staff Management
a.iii. Maintenance management
a.iv. Flat Management
a.v. Facility Management
a.vi. Notice Board
a.vii. Notifications
a.viii. Vendor Management
a.ix. Complaint Management
a.x. Accounting
a.xi. Inventory
a.xii. Revenue Generation

b. Goals to achieve:
b.i. Safety - Reduce Risk for each family: Record information of each visitor and prevention of any unauthorized entry in the society which will enhance safety for your family members. Visitor/Maid Alerts to the flat owners

b.ii. Simple Accounting: Online accounting can be monitored 24 X 7 from anywhere any place. Bills auto generated with hassle free payment collection. Residents any time can see their dues , ledger as well as payment history without any manual/ account person intervention.



b.iii. Information Management: A document repository for flats, vendors, visitors, etc
Complete databank of all the details of Flat owners / tenants / Vendors, Maids, Staff etc. with their verification documents

b.iv. Better Communication with the residents: notices/ important information can be sending on a click to the residents. It will make communication faster and also increase transparency to avoid miscommunication among the society members.

b.v. Resource (Staff ) optimisation: Attendance for all staff, complaints handled by them

b.vi. Ease of operation: It will reduce the daily stress of the society heads and make the information available on real time and accessible from anywhere.


b.vii. Expense and Maintenance management – Helps you to manage each due and expense etc. Control your inventory expenses and help your manage your assets

b.viii. Analytical MIS: Real time reports on vendors, visitors, staff, etc. Analysis of costings and last quotations

b.ix. Revenue Generation: Listing of local vendors to advertise their products / service on chargeable basis.


3. Commercial/ Infrastructure Involved :
a. One Mobile / Tab for guard
b. Internet connectivity
c. Cost:  Max to max Rs 100/- per flat per month